gigsaw

Booking software for music agencies

Every booking
confirmed
without the chasing.

Weekly bar slots, weddings and private events in one place. Acts accept with a tap, check in when they arrive, and you see it all as it happens.

Try it freeSee pricing

Free for 30 days · Made in the UK

gigsaw.live/rota
Tonight
12
Arrived
9
Late
1

Rota

WEEK OF 3 NOV

THUFRISATThe AnchorEllie MarshWonderlustJo DrummondRed LionSam Ortiz DuoNeeds an actDJ KestrelWharf BarNeeds an actGraham McKeeVelvet OwlsThe CrownFinn CarterJade DuncanEllie Marsh
Acts accept bookings by linkLive arrivals and late alertsWeekly bar slots and weddingsVenue statements and invoicesActs never see your marginImport from OvertureFree act appMade in the UK

Built for every kind of booking. Residencies, weddings and corporate work, all on one desk.

CH 01

Bar and pub residencies

Weekly slots at every venue on one rota. Book the regulars twelve weeks ahead and fill the gaps in minutes.

CH 02

Weddings and private parties

One booking for the couple with every act on it, one invoice, and a planner link for the couple.

CH 03

Corporate and events

Several acts across a day, clear times for everyone, and the client pays one bill with your booking fee on top.

Everything an agency does. From the first offer to the last invoice, in one place.

Offers

Acts say yes with one tap. No more chasing.

Ellie MarshThe Swan · Fri 30 OctAccepted
Sam Ortiz DuoOld Bank · Sat 31 OctWaiting
DJ KestrelThe Lantern · Sat 31 OctDeclined

Arrivals

Know they're there before the venue does.

TonightLive
Ellie MarshThe Anchor · arrived 12 min early
Sam Ortiz DuoRed Lion · here by 18:52
DJ KestrelWharf Bar · late, call was 18:30

Money

Sale, cost and what you make, on every booking.

Fri 14 Nov · The Anchor

Venue pays
£250.00 + VAT
Act is paid
£150.00
Booking fee
£25.00
You make
£125.00

Weddings

One booking, every act, one invoice.

Amy and Tom's wedding

One invoice
  1. 13:00Ceremony singer · Ellie Marsh
  2. 15:30Drinks reception · Sam Ortiz Duo
  3. 19:30Evening band · The Velvet Owls
  4. 23:00DJ until late · DJ Kestrel

A rota for weekly bar slots

Every venue's slots on one week grid. Empty slots stand out. Book each slot's regular act for up to 12 weeks in a single click.

Venue statements and invoices

Pick a venue and a month. See every booking played, what's owed and what's been paid, then print an invoice that never shows the acts' fees.

An app for your acts

Acts see their bookings, directions and their own pay on their phone, accept offers, get reminders and add every booking to their calendar.

Import from Overture

Bring your acts, people, venues and customers across from an Overture contacts export. Run it again safely at any time.

The problem

Running an agency shouldn't feel like juggling.

Most music agencies are run from a spreadsheet, a WhatsApp group, an inbox and somebody's memory. It works, mostly. Until a slot goes unfilled, an act forgets, or a venue manager rings to ask where the music is.

Gigsaw puts the whole job in one place: the slots, the acts, the offers, the arrivals and the money. Everyone sees what they need, and nobody sees what they shouldn't.

  • The rota lives in a spreadsheet that only one person really understands.
  • Offers go out on WhatsApp, and the replies get lost under everything else.
  • You chase acts for a yes, then chase them again for their availability.
  • At 7pm on a Friday you have no idea if the act has turned up, until the venue rings.
  • Working out what each venue owes, and what each act is due, takes an afternoon.

How it works

From empty slot to paid booking, in four steps.

  1. 01

    Set up your venues and their slots

    Add each venue with its weekly music: Thursday 7pm to 10pm solo, Friday and Saturday 9pm to midnight duo. Put in the fee, who pays and the regular act if there is one. Moving from Overture? Import your contacts first.

  2. 02

    Fill the rota

    The rota shows every venue's week on one screen, with empty slots in amber. Book the regulars for the next twelve weeks in one go, then fill the gaps one by one. Gigsaw warns you before anyone is double-booked.

  3. 03

    Send offers and let acts say yes

    Each act gets an email, text or phone notification with the booking and their own fee, plus a link to accept or decline. No login, no app store. When they accept, the booking confirms itself and you get an email.

  4. 04

    Watch them arrive, then get paid

    On the night, acts tap I've arrived on their phone. You see it live, and you're alerted if anyone is late. Afterwards, send venues their statements and invoices and mark acts as paid.

Moving from Overture?

Bring your contacts with you.

Export your contacts from Overture as a CSV file and upload it to Gigsaw. Your acts come across with their members linked. Venues come across with their staff. Promoters and other companies, and your private customers, land in the right place too.

If something is already in Gigsaw with the same name, it's matched rather than copied, and only blank details are filled in. So you can import the same file again without making a mess.

The import covers contacts. Bookings don't come across yet: add each venue's weekly slots and use Book regulars to fill the weeks ahead.

More about importing

Pricing

Pay for the bookings you make. Your acts are free.

Pick a plan by how many bookings you make in a month. Acts, venue managers and customers never cost anything, however many you have.

Starter

£49 a month

Up to 50 bookings a month

Growth

£99 a month

Up to 200 bookings a month

Agency

£199 a month

Unlimited bookings

Compare the plans

Give your next month of bookings to Gigsaw.

Set up your venues, put a few weeks of bookings in, send your first offers and watch your acts check in. Try it free for 30 days.

Try it freeSee pricing